Things learnt while Editing a Poetry Anthology

I’m on the editorial panel for the Poems for People Anthology in Solidarity with Refugees. The submission guidelines are here and the crowdfunding project to raise printing costs is here. The anthology will be printed by Five Leaves Publishing and is looking for poems and micro-fiction that sheds new light on the refugee experience, is specific rather than general and isn’t unremittingly gloomy, harrowing or preachy. The closing date is 28 September. Writers can submit up to 3 pieces as a Word attachment and pasted in to the body of an email with a writer’s biography of 50-100 words. Postal entries are also accepted.

Entries started arriving from 2 September, when the project was launched and the following observations have been made:

Submission Guidelines

  • Not everyone reads them. If there’s anything in the guidelines you’re not sure about, by all means query it, but the guidelines are provided for a reason. If you don’t follow them your work may be rejected unread.
  • Fortunately, no one has sent too many pieces (so far).
  • A number of people sent only one piece, which implies the poet has the excellent discipline and sense of discrimination to send the one best poem on the theme that they had. Either that or there are plans to send further submissions nearer the deadline and hope the editors aren’t able to count the total number of pieces submitted over several submissions so won’t notice that someone’s sent a total of six pieces over three submissions. My previous experience in organising and/or judging competitions tells me this does happen.
  • Some writers have included their name on their attached documents, some haven’t. The guidelines didn’t ask for anonymous submissions so individual pieces should have been named. It’s a good idea to do this because individual documents can get separated from the email/covering letter they were sent with and, without a name, it’s difficult to trace the poem back to the poet. However, no one’s entry will be rejected just because they didn’t put their name on it.

Writers’ Biographies

  • Performance poets don’t like writing biographies. Poets who write primarily for magazines are used to writing a short biography which gets published in the magazine along with their poem. It’s a valuable habit for performance poets to acquire so that they have something handy when a compere asks how to introduce them or wants something written down to use for publicity. In this case, poets whose work is accepted and who haven’t sent a biography will get chance to send one, but not all editors will do this.
  • Check the guidelines and, if given a word count, stick to it. It’s fairly easy to cut a handful of words from a piece that’s a couple of words too long and shorter biographies are fine. But if you’ve sent a biography that’s ten times longer than everyone else’s you look a) greedy b) arrogant c) risk the editor ignoring your biography altogether.

Presentation

So far all submitters have stuck to using black type on a white background in a standard font. This makes it very easy to read the poems and see the poet’s intent on how the poem is laid out.

Length

The editors asked for poems of up to 42 lines or micro-fiction up to 100 words.

  • On a couple of occasions, poets had sent a poem over 42 lines long, apparently unaware that they had done so. With the deadline still over a week away, it was possible to return the submission and ask the poet to edit their poem or send another. With entries close to the deadline, it won’t be possible to do this. This is why it’s a good idea to check the guidelines.
  • A couple of writers were guilty of “this piece is over the length. I can cut it if accepted,” i.e. knowingly breaking the rules. An editor can’t accept a piece of work that’s going to be changed before publication and it’s not fair on the other submitters for the editors to consider work that’s not followed the guidelines. It’s the writer’s job to ensure their work conforms to the guidelines, not the editor’s.

Theme

  • In the very early stages, most poems were ones that the poets had already written (and in some cases were already published) that the poets felt fitted the theme.
  • New poems written to the theme are also being submitted. There is a mix here of poems which have been written by poets who’ve been thinking around the theme and found a new angle, taken a specific approach and taken a compassionate view. There are some pieces written from first thoughts on seeing some of the media reports and pictures and as a result some don’t feel as if they are fully-realised poems yet.
  • All pieces submitted have loosely kept to the theme of refugees.

Poets in Solidarity BookThinking of Submitting?

  • This is an opportunity to have your work read by an experienced editorial panel and, if accepted, published by a highly regarded independent press, Five Leaves Publishing and to help raise money for registered charities working in support of refugees.
  • Read the guidelines: up to three poems of 42 lines or under or micro-fictions up to 100 words submitted as a Word (.doc) attachment and pasted into the body of your email along with a writer’s biography of 50-100 words on the theme of solidarity with refugees.
  • Submit by midnight on 28 September to poetsinsolidarity101@gmail.com. Entries after the closing date will be ignored.
  • Postal entries to be sent to arrive by 28 September to Poets in Solidarity, 36 Leybury Way, Scraptoft, Leicestershire LE7 9UB. An extra day will be allowed for receipt of postal entries.
  • Check length of work and biographies before submitting.
  • If you can, please pledge to the crowdfunding project too.
  • All contributors will get a complimentary copy.
  • All funds raised above printing costs will go to registered charities working in support of refugees.
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